School Transport

In Catchment

If you live within the catchment area for WHS, all school transport queries should be directed to the Cumbria County Council School Transport Team:

phone icon Tel: 01228 226430 or 0333 240 6965    email icon Email: provides information on the Council’s transport policy and how to apply for it.

If a student lives within the catchment area and needs a temporary or replacement bus pass, you must contact the Council’s Transport Team as WHS Finance are unable to assist.

In Catchment – Post 16 Transport

County Council transport support

Transport within the school’s catchment area is organised by Cumbria County Council. For students entering sixth form the county council operates a Spare Seat Scheme. This offers any spare seats on catchment routes to sixth form students. However there is no guarantee given by the county council that a seat will be available. Families apply via William Howard School and the school then places a request to Cumbria County Council for a spare seat.

For details on the scheme please visit the county council’s website:

Free transport for students from qualifying ‘low income’ families will continue – apply via Cumbria County Council.

Free transport will continue to be available for qualifying students with learning difficulties and/or disabilities – apply via Cumbria County Council.

Spare Seat Scheme – The cost of a spare seat in 2018-19 will be £410 for the full year. Payments are made termly (£170 Autumn Term, £160 Spring Term and £80 Summer Term). Once a place has been arranged the full payment for that term must be made. Any cancellations must be made prior to the start of the term

If you have queries about post-16 transport, please contact

Outside Catchment

pdf  WHS Transport Routes 2018-19

Routes We currently run five routes through the following locations:

  • Carlisle/Cumwhinton/Cotehill/Wetheral
  • Carlisle/Scotby/Wetheral
  • Carlisle/Scotby
  • Carlisle/Stanwix/Linstock
  • Kingmoor/Harker/Houghton



Students must have a pass in order to travel on these routes. Random checks will be made throughout the year.

If a student needs a temporary pass (e.g. visiting a friend who uses one of these routes) or a replacement pass, you must contact the WHS Finance Team PRIOR to the day of travel. Temporary passes cost £2.50 one-way, or £5.00 return. Issuing of temporary passes is dependent on space being available.

If a student loses their pass, a replacement pass must be requested from Finance Team. These cost £5.


Booking and cancellation

pdf  Transport Application Form 2018
pdf  Post 16 – Transport Application Form (For Sixth Form Students)

Places for September MUST be pre-booked by May half term.

If you wish to start using WHS Transport during the year please contact the Finance Team in the first instance via or 016977 45700 to check whether there is availability on your preferred route.

Transport charges are calculated on full occupancy of a seat for the whole academic year. Reductions cannot be made for absence due to e.g. illness, school trips etc.

When you sign the booking form you agree that once a place is allocated you are responsible for paying the transport fees for the full academic year (or remainder of the academic year if taking up a place part-way through the year).

Places can only be cancelled in exceptional circumstances, for example, moving house. However, for Year 11 and Year 13 students, places can be cancelled once their exams are complete. Please advise the Finance Office of the date of their last exam when known.

If you do need to cancel the seat booking, you must contact the Finance Office in writing to the above address or email: and return the pass immediately. Charges will accrue until we receive written notice of cancellation and the pass (this applies to Year 11 and Year 13 students as well).



The annual cost of transport is £840 (£4.42/day) for the academic year starting in September 2018.

Most parents pay by Direct Debit over 12 months which helps save the school time and money in processing payment, and spreads the cost for parents (working out at £70/month). Please note that Year 11 and Year 13 students are not charged for the final three weeks of the year to recognise exam leave.

pdf  Direct Debit Form

Alternatively, we can invoice termly, with payment due within 30 days of invoice. Payment can also be made by cash, cheque or credit/debit card (please contact the Finance Team on 016977 45700 to make a payment), or through the payment page within the Parents menu on the website.

Failure to pay for transport will mean the school may refuse transport. If you are experiencing financial difficulty, please contact the Finance Team to discuss your situation and agree a repayment plan on manageable terms.